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Privacy Policy

Last updated on 15 February 2023

We are very delighted that you (“data subject”, “user”, “visitor”, “you”, “your”, “yours”) have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the EU Agenda Network SL sprl (“EU Agenda”, “controller”, “we”, “us”, “our”). The use of www.euagenda.eu (“Internet pages of EU Agenda”, “Website”) is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data of a data subject shall always be in line with the laws of Spain (primarily) – “applicable law” – including the General Data Protection Regulation (“GDPR”), and in accordance with the country-specific data protection regulations applicable to EU Agenda.

By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we may collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, EU Agenda has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

1. Scope of EU Agenda Privacy Policy

EU Agenda considers protecting and ensuring safety of user data as its top priority. EU Agenda takes the issue of privacy very seriously and would like the users of the Website to know that EU Agenda takes all the needed precautions to safeguard and protect user data. Consequently, the gathering, storage, analysis and use of data during a visit or use of the Website, its services and offers is in strict compliance with this privacy policy and the relevant legislation. We, at EU Agenda, will only start gathering and processing users’ personal data on condition of user providing consent to EU Agenda to do so, or if EU Agenda is allowed or required to do so by law or legislature.

We have written this policy to help you understand how EU Agenda gathers, processes, analyses and uses users’ data to provide the Website services and functionality to users. Out main aim with this policy is to comply with relevant legislation and to act, in our best ability, to prevent unlawful and offensive use, management, damage, destruction or misapplication of users’ data. EU Agenda, to the best of its abilities, aims to securely store and process all users’ data.

2. Personal data

When you sign up to an account with EU Agenda you are required to provide personal information. Personal data is required to be able to link the account to an individual or a company, ultimately helping EU Agenda to identify the user. Personal information includes, but is not limited to, users first and last names, home or business address, telephone number or email address. The gathering and use of personal data by EU Agenda is mainly used to establish and provide services via personal user accounts. This is done to enable EU Agenda to properly render its services and benefits to its user base. User personal information will be treated confidentially at all times. Any other information that cannot be used to identify a user is considered general information (data that cannot be used to directly identify includes, but not limited to, reference to users username, Internet browser information, gender, age or education). Please note that EU Agenda stores all data for record keeping purposes. EU Agenda does not delete user information once account is closed unless directly requested by the user or under the applicable law. EU Agenda secures and protects all data with industry standard methods according to the best known practices.

EU Agenda does implement security safeguards designed to protect your personal data, such as SSL (Secure Sockets Layer). We regularly monitor our systems for possible vulnerabilities and attacks. Although, we cannot warrant the security of any information that you provide us. There is no guarantee that such data will not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

3. Data Use and Collection

  1. The Website can be visited without any personal data provided. Visitors of the Website can opt to remain anonymous. EU Agenda processes anonymous metadata through cookies such as the URL of the requested file, the amount of data transferred, the date and time of the request from the user, Internet browser information, operating system type, the IP address of the used device, the Internet service provider used, reference links such as user clicks on certain links. This metadata cannot be used by EU Agenda to obtain personally identifiable information. This information is only used for general purposes, such as technical improvements and statistical purposes. The Internet pages of EU Agenda use cookies. Cookies are text files that are stored in a computer system via an Internet browser. Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognised and identified using the unique cookie ID. Through the use of cookies, EU Agenda can provide the users of this website with more user-friendly services that would not be possible without the cookie setting. By means of a cookie, the information and offers on our website can be optimised with the user in mind. Cookies allow us, as previously mentioned, to recognise our website users. The purpose of this recognition is to make it easier for users to use our website. The website user that uses cookies, e.g. does not have to enter access data each time the website is accessed, because this is taken over by the website, and the cookie is thus stored on the user's computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie. The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.
  2. When a visitor chooses to participate actively in the Website, through for example, registration or login, the visitor must enter their personal information, that might include, but is not limited to, their full name, address and contact information which is collected for security reasons. If user opts to provide personal data that user provides the necessary authorisation to transmit, process and store this data on the server of the web hosting companies used by EU Agenda. In similar way, some information can be collected during the process of placing and processing orders on the Website or submitting comments or feedback.
  3. In order to perform the service to best levels EU Agenda's might be required to share certain information with third parties such as event details, even location and other relevant information provided by users of the website. Due to legal requirements and to comply with the relevant laws, EU Agenda is sometimes forced to reveal users personal information in certain cases, for example, upon request of the authorities or to process payments. This also includes EU Agenda exchanging information on individual users to enable and facilitate credit card transactions or assess the creditworthiness of the user. EU Agenda could be required to disclose information to appropriate authorities for investigation should that be required to do so by virtue of law or to protect itself, its users and contractors from potential abuses.
  4. The website of EU Agenda collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected information may include (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.
  5. When using these general data and information, EU Agenda does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimise the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, EU Agenda analyses anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
  6. We may use your data for marketing purposes (including profiling and direct marketing) of EU Agenda and third parties.

4. Communications

EU Agenda sometimes will be sending you communication via email, examples of such emails include an email welcoming you to the site, a new user notification, verification emails, or any other emails that are required to operate your account such as emails related to financial transactions via the website, account management email, or system notifications. You can stop some of these emails only if you terminate your account with EU Agenda.

You might also receive emails that EU Agenda believes will be useful for you as a user of the website. Such emails might include promotion notifications, announcements of new services or products delivered via the site, surveys, periodic newsletters, information and updates on new functionality or new developments on the site, and event information or other promotional or commercial communication. You can manage how and when you receive such emails from EU Agenda by managing to which emails you are subscribing, using unsubscribe link inside each email, configuring and updating your account e-mail preferences on EU Agenda website.

5. What Information do we collect?

When you use at the pages on the EU Agenda website or website, information is automatically recorded that identifies, for each page accessed:
  • the type of browser and operating system you have used;
  • the IP (Internet Protocol) address of the device which has accessed it (example PC, tablet);
  • the date and time of your visit to the site;
  • the pages accessed and documents downloaded;
  • your top-level domain name (for example .com, .gov, .eu etc.);
  • the address of your server; and
  • the previous website visited.
EU Agenda might have certain codes included on its web pages that provide us with information and data on usage of our sites, this information includes:
  • the website pages visited;
  • the average duration of page view,
  • location previous to visiting the EU Agenda website or website; and
  • the navigation behaviour and habits of the user.

Personal Information: In order to facilitate best service delivery to our users and aim to build a safe environment on EU Agenda website, delivering best services and tools, and for any additional purposes set out in this Privacy Policy, we at EU Agenda might require the user to provide us with the following information:

  • Full legal name of the user, contact information, which might include particulars such as mobile telephone number, email address, phone number, physical address, and occasionally users billing and financial information, such as credit card account numbers;
  • EU Agenda might collect transactional information based on your actions on the sites and other information you provide to receive or provide payments for the services rendered;
  • EU Agenda might collect personal information users provide to EU Agenda through email correspondence, phone conversations, contact with support, chats, or shared by the user from other, connected social applications such as LinkedIn, services or website or websites;
  • additional personal information we ask you to submit to authenticate yourself if we believe you are violating website policies;
  • EU Agenda might collect information from user interaction with our sites, services, including, but not limited to, the type of the device the user is using, device ID, location information, statistical data on page views, statistical data traffic to and from the sites, statistical ad data, IP address and standard web log information.

6. Will this policy be ever updated?

Due to constantly developing legislation that affects privacy principles of online users, EU Agenda might be required to update or otherwise modify this policy to be in line with the updated legislation and to comply with the new principles. As soon as the policy is updated, EU Agenda will endeavour to post an updated version on the website, the new policy becomes effective from the moment it is posted or updated on the website. By using EU Agenda website, services and products you agree to the terms of this Privacy Policy.

7. Contact

Feel free to contact us at info@euagenda.eu if you have any queries in regards to your data protection In regards to our Website.

8. Additional Information in Regards to the GDPR Rules

Definitions. The data protection declaration of EU Agenda is based on the terms used by the European legislator for the adoption of the GDPR. Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

  1. Personal data
    Personal data means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person such as your education, work experience, skills, photo, city or area and endorsements.
  2. Data subject
    Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.
  3. Processing
    Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  4. Restriction of processing Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
  5. Profiling
    Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
  6. Pseudonymisation
    Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
  7. Controller or controller responsible for the processing
    Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
  8. Processor
    Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
  9. Recipient
    Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third-party or not.
  10. Third-party
    Third-party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
  11. Consent
    Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which you, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

8. Additional Provisions on Use of Personal Data and Website Functional

The data controller shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the data controller shall correct or erase personal data at the written request or indication of the data subject, insofar as there are no statutory storage obligations. The Data Protection Officer particularly designated in this data protection declaration, as well as the entirety of the controller’s employees are available to the data subject in this respect as contact persons.

We may contact you by any electronic means such as email and other ways through Internet pages of EU Agenda, including text messages and push notifications. We may send you messages about the availability of Internet pages of EU Agenda, security, or other service-related issues as well as changes of this Privacy Statement.

We may use user’s personal data (which can include your communications) needed to investigate, respond to and resolve complaints and issues with our services provided via Internet pages of EU Agenda (e.g., bugs, failures etc.). We use your data (which may include your communications) if we think it is necessary for security purposes or to investigate possible fraud or other violations of other legal documents published on Internet pages of EU Agenda.

It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you, (3) investigate and defend ourselves against any third-party claims or allegations, (4) protect the security or integrity of our website (such as by sharing with companies facing similar threats); or (5) exercise or protect the rights and safety of data controller, EU Agenda personnel, or others. We attempt to notify EU Agenda about legal demands for their personal data when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague or lack proper authority, but we do not promise to challenge every demand.

We can also share your personal data as part of a sale, merger or change in control, or in preparation for any of these events. Any other entity which buys us or part of our business will have the right to continue to use your data, but only in the manner set out in this Privacy Statement.

9. Subscription to Our Newsletters

On the website of EU Agenda, users are given the opportunity to subscribe to our enterprise's newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from the controller.

EU Agenda informs its customers and business partners regularly by means of a newsletter about enterprise offers. The enterprise's newsletter may only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers for the receipt of newsletter. A confirmation e-mail will be sent to the e-mail address registered by a data subject for the first time for the receipt of newsletter, for legal reasons, in the double opt-in procedure. This confirmation e-mail is used to prove whether the owner of the e-mail address as the data subject is authorised to receive the newsletter.

During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third-parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for receipt of the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the controller, or to communicate this to the controller in written.

10. Newsletter-Tracking

The newsletter of EU Agenda may contain so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, EU Agenda may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by data subjects.

Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. These personal data will not be passed on to third-parties. Data subjects are at any time entitled to revoke the respective separate declaration of consent issued by means of the double-opt-in procedure. After a revocation, these personal data will be deleted by the controller. EU Agenda automatically regards a withdrawal from the receipt of the newsletter as a revocation.

11. Contact Possibility via the Website.

The website of EU Agenda contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third-parties.

12. Routine Erasure and Blocking of Personal Data.

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the applicable laws or regulations to which the controller is subject. If the storage purpose is not applicable, or if a storage period prescribed by the applicable laws expires, the personal data are routinely blocked or erased in accordance with legal requirements.

13. Rights of the Data Subject.

  1. Right to confirmation
    Each data subject shall have the right to obtain confirmation from the controller as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself or herself of this right of confirmation, the data subject may, at any time, contact our Data Protection Officer.
  2. Right to access
    Each data subject shall have the right to obtain from the controller free information about their personal data stored at any time and a copy of this information. Furthermore, the data subject will have access to the following information:
    • the purposes of the processing;
    • the categories of personal data concerned;
    • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
    • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
    • the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
    • the existence of the right to lodge a complaint with a supervisory authority;
    • where the personal data are not collected from the data subject, any available information as to their source; and
    • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.


    Furthermore, the data subject shall have the right to obtain information as to whether personal data are transnationally transferred or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer. If a data subject wishes to avail himself of this right of access, you may at any time contact our Data Protection Officer or another employee of the controller.

  3. Right to rectification
    Each data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement. If a data subject wishes to exercise this right to rectification, you may, at any time, contact our Data Protection Officer.
  4. Right to erasure (right to be forgotten)
    Each data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her as soon as possible, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
    • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
    • The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing;
    • The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR;
    • The personal data have been unlawfully processed;
    • The personal data must be erased for compliance with a legal obligation in accordance with the applicable law to which the controller is subject; and/or
    • The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

    If any one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by EU Agenda, the data subject may at any time contact our Data Protection Officer. The Data Protection Officer of EU Agenda shall promptly ensure that the erasure request is complied as soon as possible. Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. The Data Protection Officer of EU Agenda will arrange the necessary measures in individual cases.

  5. Right to restriction of processing
    Each data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:
    • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
    • The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead;
    • The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims; and/or
    • The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

    If any one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by EU Agenda, you may at any time contact our Data Protection Officer. The Data Protection Officer will arrange the restriction of the processing.

  6. Right to data portability
    Each data subject shall have the right to receive the personal data concerning him or her, which was provided to a controller in a structured, commonly used and machine-readable format. The data subject shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Furthermore, in exercising the user’s right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others. In order to assert the right to data portability, the data subject may at any time contact the Data Protection Officer.
  7. Right to object
    Each data subject shall have the right to object, on grounds relating to their particular situation, at any time, to the processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions. EU Agenda shall no longer process the personal data in the event of the objection, unless EU Agenda can demonstrate reasonable grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defense of legal claims. If EU Agenda processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to the processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to EU Agenda processing such personal data for direct marketing purposes, EU Agenda will no longer process the personal data for these purposes. In addition, the data subject has the right, on grounds relating to their particular situation, to object to processing of personal data concerning him or her by EU Agenda for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest. In order to exercise the right to object, the data subject may directly contact the Data Protection Officer. In addition, the data subject is free in the context of the use of information society services to use their right to object by automated means using technical specifications.
  8. Automated individual decision-making, including profiling
    Each data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by the applicable law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent. If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, EU Agenda shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view and contest the decision. If the data subject wishes to exercise the rights concerning automated individual decision-making, the data subject may at any time directly contact our Data Protection Officer.
  9. Right to withdraw data protection consent
    Each data subject shall have the right to withdraw their consent to processing of their personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, the data subject may at any time directly contact our Data Protection Officer.

14. Data Protection for Applications and the Application Procedures.

The data controller shall collect and process the personal data of applicants for the purpose of the processing the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by completing a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure.

15. Legal Basis for the Processing Under the GDPR.

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. If EU Agenda is subject to a legal obligation by which processing of personal data is required, such as for the fulfilment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in EU Agenda and his/her name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third-party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third-party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. It considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

16. The Legitimate Interests Pursued by the Controller or by a Third-Party.

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favour of the well-being of all our employees and the shareholders.

17. Period for Which the Personal Data Will be Stored.

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment of the contract or the initiation of a contract.

18. Provision of Personal Data as Statutory or Contractual Requirement; Requirement Necessary to Enter Into a Contract; Obligation of the Data Subject to Provide the Personal Data; Possible Consequences of Failure to Provide Such Data.

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact our Data Protection Officer. Our Data Protection Officer clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

19. Existence of Automated Decision-Making.

As a responsible company, we do not use automatic decision-making but we may use profiling according to this Privacy Statement rules.

Name and Address of the Controller.

The controller for the purposes of the GDPR, the applicable law and other applicable data protection laws and other provisions related to data protection is:

EU Agenda Network SL
Calle Omet 6
46011 Valencia, Spain
Email: info@euagenda.eu
Website: www.euagenda.eu

Name and Address of the Data Protection Officer.

The Data Protection Officer of the controller is:

Mr. Pietro Spigai
EU Agenda Network SL
Calle Omet 6
46011 Valencia, Spain
Email: info@euagenda.eu
Website: www.euagenda.eu

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.